Blood Drive Timeline
A Few Months Before:
- Determine who will coordinate the organization of the blood drive.
- Get approval for having a Bloodmobile blood drive with your organization.
- Secure the Bloodmobile date with Community Blood Bank.
One Month Before:
- Determine who will be at the site the day of the blood drive.
- Let employees know where they can sign up.
- Use the information you will receive from the Community Blood Bank to advertise the blood drive in your
newsletter, emails, meetings, etc.
2-3 Weeks Before:
- Get the word out about the blood drive.
- Advertise anywhere you can get the information out within your organization.
- Take the registration information to meetings, gatherings, etc., to personally ask people to sign up.
- Ask leaders to communicate support for the blood drive.
- Determine where the bloodmobile will park the day of the event. (The bloodmobile will take up approximately 6 to
8 parking spaces.) - For High School blood drives – Make sure you have talked with the nurse’s office about the drive, in case there
are donors coming in after donation with concerns, and provide information about the donation process to students who are donating.
1 Week Before:
- Take the registration information to meetings and gatherings and ask people personally to sign up.
- Determine where the registration table will be. Staff will need a table close to an electric outlet within the
building to register donors.
2-3 Days Before:
- Call, text or e-mail to ask people who haven’t yet registered to sign up.
- Call people who have signed up and remind them of their requested time.
Day of Blood Drive:
- Bloodmobile usually arrives at the location 45-60 minutes before the scheduled event.
- Have past donors donate and witness that it is easy.
- Send emails and make announcements that “Today is bloodmobile (day of the week).”
- Communicate throughout the day as a reminder, letting people know that walk-ins are always welcome.
Planning for a Blood Drive
A Few Months Before:
- Determine who will coordinate the organization of the blood drive.
- Get approval for having a Bloodmobile blood drive with your organization.
- Secure the Bloodmobile date with Community Blood Bank.
One Month Before:
- Determine who will be at the site the day of the blood drive.
- Let employees know where they can sign up.
- Use the information you will receive from the Community Blood Bank to advertise the blood drive in your
newsletter, emails, meetings, etc.
2-3 Weeks Before:
- Get the word out about the blood drive.
- Advertise anywhere you can get the information out within your organization.
- Take the registration information to meetings, gatherings, etc., to personally ask people to sign up.
- Ask leaders to communicate support for the blood drive.
- Determine where the bloodmobile will park the day of the event. (The bloodmobile will take up approximately 6 to 8 parking spaces.)
- For High School blood drives – Make sure you have talked with the nurse’s office about the drive, in case there are donors coming in after donation with concerns, and provide information about the donation process to students who are donating.
1 Week Before:
- Take the registration information to meetings and gatherings and ask people personally to sign up.
- Determine where the registration table will be. Staff will need a table close to an electric outlet within the building to register donors.
2-3 Days Before:
- Call, text or e-mail to ask people who haven’t yet registered to sign up.
- Call people who have signed up and remind them of their requested time.
Day of the Blood Drive
- Bloodmobile usually arrives at the location 45-60 minutes before the scheduled event.
- Have past donors donate and witness that it is easy.
- Send emails and make announcements that “Today is bloodmobile (day of the week).”
- Communicate throughout the day as a reminder, letting people know that walk-ins are always welcome.
Important points to remember:
Having a team work on this may be helpful. More people mean less work for all and improves the outcome, saving more lives.
Have an open mind when asking people to give. They may have been rejected in the past but are able to give now.